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Application Process & Procedures

Prior to conducting any research or collecting any data that involves human participants, you must apply for and obtain IRB approval.

The IRB Chair conducts initial reviews of applications on a rolling basis. Applications meeting the criteria for exemption or expedited review are delegated immediately to individual members of the IRB. Those requiring a full review must be reviewed and discussed by all members as a group.

As needed, the full IRB meets on the second Monday of each month to review applications and other documentation. Applications to conduct research with human participants must be submitted at least two (2) weeks prior to each meeting in order to be considered in a timely manner.

In order to obtain IRB approval to conduct research with human participants, follow the procedures below:

Graduate Students

  1. Contact and secure a faculty advisor. If you are conducting research for a class, your faculty advisor will be your course instructor.
  2. Complete the required training in the protection of human research participants: https://www.sbm.org/training/good-clinical-practice-for-social-and-behavioral-research-elearning-course. (Additional information is available on VIU’s Required IRB Training)
  3. Complete the Application for Research with Human Participants, including documentation of your completion of the training requirement. (The application form is available on the Forms & Documents)
  4. Submit the completed application to irb@viu.edu at least 2 weeks prior to the next IRB meeting.
  5. Wait for approval from the IRB before you begin any research or data collection. This is very important!
  6. Upon receiving a decision of approval from the IRB in writing, you may begin your research under the supervision of your faculty advisor.
  7. If your research protocol must be changed for any reason, you will need to submit a Change in Protocol Form.
  8. If any adverse events arise, you must submit an Adverse Events Form immediately upon discovering or encountering an adverse event.
  9. If your research will exceed 12 months in duration, you must submit an Annual Review Form prior to the end of the 11th month of your research.

Faculty

  1. Complete the required training in the protection of human research participants: https://www.sbm.org/training/good-clinical-practice-for-social-and-behavioral-research-elearning-course. (Additional information is available on VIU’s Required IRB Training)
  2. Complete the Application for Research with Human Participants, including documentation of your completion of the training requirement. (The application form is available on the Forms & Documents)
  3. Submit the completed application to irb@viu.edu at least 2 weeks prior to the next IRB meeting.
  4. Wait for approval from the IRB before you begin any research or data collection. This is very important!
  5. Upon receiving a decision of approval from the IRB in writing, you may begin your research.
  6. If your research protocol must be changed for any reason, you will need to submit a Change in Protocol Form.
  7. If any adverse events arise, you must submit an Adverse Events Form immediately upon discovering or encountering an adverse event.
  8. If your research will exceed 12 months in duration, you must submit an Annual Review Form prior to the end of the 11th month of your research.