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Student Club Guidelines

  • Get together at least five members
  • Form an executive team
  • Read and review the Club Policies and Procedures
  • Complete and submit the Application for Recognition as an Approved Club
  • Within two weeks of receiving the Application for Recognition as Approved Club form, the president of the club will be informed if the club is approved or not by the Student Affairs Department
  • Organize an introductory meeting to advertise your club, its function and your roles
  • List and plan events you would like to hold during the semester
  • Make a logo for the club and have it approved by the Student Affairs Department
  • Maintain a protocol for meetings and activities; prepare a VIU Club Agenda before the meeting and share with all club members you intend to invite to the meeting.
  • Before the beginning of the semester, the Semester Club Event Schedule should be prepared and given to the Student Affairs Department
  • Maintain minutes of the meeting by using the VIU Club Meeting Minute Template and share them with all members after the meeting or during the next meeting.
  • All club members must approve of the event
  • The advisor of the student club must approve the event
  • Prepare CAB document. This includes CAB form, Itemized List of Budget List, Agenda for the event and Event flyer. All documents must be submitted to cab@viu.edu the second Friday of every month. If any documents are missing this may result I the event not being approved
  • Flyers cannot be hung until the event has been approved
  • Final approval will come from designated VIU staff. No activity should be carried out without getting the final approval from the CAB committee. The president of the club will be notified if the event has been approved or not